We aim to provide a productive space, great service, and prompt access to materials. Please follow our policies to help us provide optimum service for all John Fairbank Memorial Library members.

Loan Periods


Loan Period

Books, CDs, and Kits

3 months – end of the semester

Videos and DVDs

7 days. Maximum 5 checked out at a time. 

Reference books and current journals

Library use only

Bound journals

3 days. Maximum 5 checked out at a time.

Course reserve materials

Loan periods are set by instructor and vary: 
2 hours, 24 hours, 3 days, 1 week


If the resource you want is signed out, you can Recall it. By Recalling the item, it will be held for you when it is returned. 

How to Recall

  1. Click on the title of the book.
  2. Scroll down to the More Item Details section.
  3. Select the Recall - Request Item button.
  4. Sign in to your Library Account (check our Password information page if you are not sure which username & password to use)
  5. The pop-up box will list the item details and pick-up location.  Click on Submit. 

You'll be notified as soon as the material is returned by the current borrower. Once you're notified, you have 3 days to pick up the item on hold.

Items on reserve cannot be put on hold.


Books can be returned to the Library or in the return bin located beside the Library building on 290 Vaughan Street.

Do not put videos and DVDs in the outside return bin, as they can get damaged by weather and heavy books. Please return them to the Library.

Return bins are cleared by 8 am and overdue fees will be charged accordingly.

End of Semester Returns

If materials are not returned by the final day of the semester, the Library will issue a replacement bill in addition to any fines that may have accrued. Students will not be issued their grades or transcripts and will not be able to re-register at Booth University College until outstanding material has been returned or paid for.




Books, CDs, DVDs, videos

$0.50 per item per day to a maximum $15 per item.

Course reserves

$0.25 per item per hour to a maximum $15 per item. 

  • Patrons with fines over $20 lose borrowing privileges until all fines are paid in full.
  • All Library cards expire on August 31. Users with outstanding fines will not be allowed to renew their cards until all fines are paid in full.
  • Students with outstanding fines may not be allowed to write final exams, qualify for awards, or graduate until all fines are paid in full. This includes amounts owed to our partner libraries.


Replacement Fees

Sometimes bad things happen to good books! If material is lost or damaged, you will be charged a replacement fee. There are no exceptions.

Books or DVDs will be charged the cost for replacement, plus a $10 administration fee.

For out-of-print titles, there is a flat fee of $25 for paperbacks and $55 for hardcover titles.

If you locate and purchase the item in the same condition or better, bring it to the Library and it may be accepted as a replacement. Often books are available on sites like Amazon, ABE or Bookfinder for less than we would charge. Staff judgment on the condition of the lost item is final.

These fees reflect only a portion of our costs to purchase and process resources. We’re proud of our lLbrary collection, and many valuable books are no longer in print. The Library would prefer to get all materials back, rather than try to replace them.


Need more time? Here’s how to renew materials. 

  • Online: Only for current students, staff, instructors, Cadets, and Officers
  • By Phone: 204-924-4857
  • In Person: ask one of our Library staff on site.  
  • By Email: library@boothuc.ca (include your name and barcode number)

How to Renew Online 

  1. Sign in to your account
    1. Students: use Populi username and Myboothuc.ca password
    2. Staff: use Booth UC network ID and password
    3. Instructors, Cadets, and Officers: use Booth UC network ID and password provided by IT Services
  2. Select Renew to the right of each title you're renewing. 

You're responsible for returning or renewing your loans by the due date. The online system will not allow you to renew overdue items, so renew your books 1-2 days before the due date. Items that are placed on hold by another borrower cannot be renewed. 

A block will be placed on the Registrar’s files for students who have overdue materials that are on hold or booked for other patrons and who have not responded to the Library’s attempts at retrieving the material.


Cell Phones

The library is meant to be a quiet working space.  Please set your phone to silent and/or vibrate and leave the area before talking on your phone.

Food and Drink

In carpeted areas of the library:

  • beverages must be in covered, spill-proof containers
  • avoid foods that might leave a mess or disturb others

Cafe Area

Meals should be eaten in the cafe area. Feel free to use the microwave, kettle, and napkins.


Need a coffee? The coffee maker brews fresh, individual cups of coffee. See the Circulation Desk to purchase coffee or compostable cups.

We use cookies to ensure you get the best experience on our website. By using this site, you agree to these cookies being set. To learn more, read our privacy policy.
View policyOk